About the Hotel
Located within the fashionable Al Bateen Marina is the sophisticated waterfront retreat, Royal M Hotel by Gewan Abu Dhabi, offering the ultimate comfort and luxury for both business and leisure travelers alike. Perfectly placed in the heart of Abu Dhabi, providing easy access to the Corniche Beach and just moments from an array of shopping malls.
Role Overview
Coordinate day-to-day purchasing for the hotel—processing PRs/POs, tracking deliveries, and supporting vendor management—so that all departments receive quality goods and services on time and at the best value.
Key Responsibilities
- Receive and verify purchase requisitions; obtain quotes, compare specifications, price, and lead time.
- Create and route purchase orders for approvals; ensure policy/SOP compliance.
- Liaise with Receiving/Stores to follow up on deliveries, shortages, returns, and credit notes.
- Maintain the approved supplier list, vendor files, price lists, and contracts; assist with vendor evaluations.
- Coordinate with Finance on invoices, GRN matching, and payment follow-ups.
- Monitor par levels with departments; support tenders for key categories (F&B, OS&E, engineering spares).
- Keep accurate records in the ERP; prepare weekly purchasing/status reports.
- Uphold quality, food-safety, and sustainability standards in sourcing (where applicable).
Requirements
- 2+ years’ purchasing/procurement experience in a hotel or similar environment.
- Familiarity with hotel ERP/cost systems (e.g., MC/Sky Jana/FBM, Sun/Oracle) and strong MS Excel skills.
- Good grasp of RFQ/PO processes, basic contract terms, and inventory/receiving workflows.
- Detail-oriented, organised, and able to follow through with suppliers and departments.
- Excellent command of English; strong communication and negotiation basics.
- Professional ethics and confidentiality; flexibility to meet operational deadlines.